Project Management Programs by Jake Rogillio

Basecamp, Teamwork, or Podio? Which one of these project management programs would best suit your business needs?

As a small business owner that primarily works online, project management programs are an essential part of our daily operation. Now, when researching the different programs available, we noticed just how many project management programs there were. So how do they stack up? Sutton Creative Studios has done the research. Let’s see just how far down the rabbit hole goes.

Basecamp logoFirst up is Basecamp. Basecamp has a great user interface, and with extra features like Google Docs integration and a la carte storage upgrades, Basecamp is a force to be reckoned with.  One of my favorite features of Basecamp would have to be the iOS7 interface. They completely revamped it from Basecamp Classic, making accessing projects and clients easier than ever! That being said, like in every good story, there has to be a conflict. Our conflict with Basecamp: the monthly subscription fee. The least expensive plan starts out at $20/month, offering the ability to manage 10 projects at once with up to 3GBs of data storage. Any Graphic Designer/Virtual Assistant/Social Media Manager will tell you that on a typical work day, we handle 10 projects before lunch, and the 3 gigs of storage space is a slap in the face to project managers. However, there are always ways around data storage limits, but that is for a later post.

Teamwork LogoNext up to the plate is Teamwork. Teamwork boasts a pretty sweet UI as well. I loved the ability to time track from within the program. They even offer a free download for a desktop time tracker that can be linked to your Teamwork account. Teamwork is almost 100% customizable. You can even import your client’s logo from a webpage to your Teamwork account to be used when sending correspondence to and from your client! Even the dashboard is customizable!  As far as pricing goes, Teamwork is $8 cheaper per month than Basecamp; however that only provides you with 1 Gig of storage. Yet again, we receive another slap in the face. But, as I said before, there are ways around storage limitations. All other monthly subscriptions fall in line with Basecamp, including their $150/month Unlimited Projects package. All in all, Teamwork is a heavy hitter in the project management programs running.

Podio LogoLastly, I took a look at Podio. Podio seems like the clear choice. I loved how easy it was to find. The reviews from current users were amazing. But after digging in and actually using the program, I was a little taken back. Why? Well first, instead of a standard subscription fee, you pay per employee per month/year, depending on your preference. For example, a business with only one employee would only pay $9/month to be a premium member. I also learned about the benefits of being a premium user. For example, as a Premium user, you can invite as many external users as you want, completely free of charge! Plus, a premium user gets unlimited storage! That’s what I am talking about! Love me some unlimited storage. I would have to saw that this quickly became Podio’s saving grace. In Podio, you also, as a Premium user, have the ability to set restrictions for the internal AND external users, something I found in neither Basecamp nor Teamwork.

I was going to wrap things up with a recommendation, but I realize it’s really up to the individual and what your business needs are for project management. I’m going with Podio, simply because it works best for my business at the moment. Plus the features are just what I NEEDED in a project management program.

So what about you and your business? What project management program fits your needs? Maybe you have a project management tool, but have no idea how to get started using it. Sutton Creative Studios is here to help. Contact us to get started simplifying your project management, and you’ll see why our motto is “We’re in business for your business.”


Kim SuttonKim Sutton is the Managing Partner and Chief Everything Officer of The Sutton Companies, including Sutton Strategic Solutions and Sutton Creative Studios.  She is a graduate of The School of the Art Institute of Chicago where she earned her Bachelor’s Degree in Interior Architecture.

An avid reader and passionate learner, Kim is constantly researching, studying and developing business improvement strategies. When it comes to client work, Kim especially enjoys helping her clients develop innovative marketing strategies and sales funnels, particularly when they are using Infusionsoft to automate all the heavy lifting. To find out how you can further develop your company’s marketing and automation strategies schedule a 1-hour Business Boost Strategy Session by clicking here.

In her free-time, Kim cherishes the time she gets to spend with her husband, Dave (her business partner), and five children. She also enjoys reading, knitting, writing and playing video games.

Get a copy of Kim’s FREE guide, “10 Top Tools for Small Businesses” by clicking here.


About Kim Sutton

Kim is the CEO of The Sutton Companies, including Sutton Strategic Solutions and Sutton Creative Studios. She is married to her best friend and soul mate, Dave, and together they have six children.
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